- Saaha Office Business Bay Dubai
- info@arrivalme.com
Event Registration Software Dubai Organizers Trust
Hosting an event in Dubai requires short deadlines, a lot of attendees, and great expectations. With ArrivalMe, all the event registration and check-in procedures will be done in one system, which means your employees won’t need to work with spreadsheets, printouts, and other applications. Simply upload your guest list to our database, create your own registration page in just a few minutes, and have your guests check in using just a QR code scan. No more long lines, no more lost forms, and no more manual counting after the event is over.
What Is Event Registration Software?
Event Registration Software refers to the technology which handles the entire guest process during an event, right from signing up till the last guest leaves the event. It uses QR code scanning instead of guest list management using manual lists and check-in sheets using paper. Event managers use it for collecting guest information, selling tickets and handling payments. The entire process of handling the guest registration is done in a single platform.
- ArrivalMe eliminates the need for doing all that manual labor of creating guest lists.
- QR code check-in allows for quick check-ins without having guests queue up in lines.
- Offline mode ensures that check-in continues even when the venue WiFi goes off, which is common in big convention centers.
- Badges will be printed immediately after a guest checks in, thus eliminating the printing of several badges in advance that would never be used.
- Post event report provides details such as the actual number of attendees and their arrival time just after the event is over.
- ArrivalMe assigns trained staff on location during major events in Dubai.
Your Event Starts Soon
Anticipation counts right from the outset. Your ArrivalMe registration page will include a real-time countdown clock that tells your guests just how much time there is left before the big event. This helps keep the anticipation going for your event until the very moment when your guests actually arrive at the venue.
One Platform for Event Registration and Check In in Dubai
ArrivalMe delivers event registration software Dubai event planners rely on for conferences, exhibitions, and business events. Our check-in kiosk will manage guest list, tickets, and check-in in one application. We integrate the fast QR code scanning process with real-time badges printing for guests not to wait in long queues and enter the premises in a couple of seconds. Every single event will be run in an organized way, regardless of its location in Dubai, from Business Bay to Dubai World Trade Centre.
Easy Setup and Guest List Upload
Getting started with ArrivalMe takes minutes, not days. Upload your guest list directly into the system, and it is instantly ready for registration and check in. There is no complicated onboarding process and no need for technical staff to configure anything before your event goes live.
Customized Registration Pages & Ticketing
A custom registration page will be created for each event with your logo and color scheme. Your guests can choose their tickets, fill in their information and pay securely on the same page without navigating away from it. Keeping your branding consistent from first invite to last check-in.
Smart Digital Invitations
Send your invitations right from ArrivalMe in just a few clicks. Track who registered and who needs a follow-up. No more jumbled up emails and manual tracking, you have access to everything on one platform in real time.
QR Code Check In
A unique QR code will be sent to each of your guests after they register. When at your venue, the staff will simply scan the code through the ArrivalMe app to check your guests in without searching names in an outdated printed list.
On-site Badge Printing
From the time when the guest arrives and check in, the badge is printed instantly with name, picture, and access levels. This feature works well for the staff badges, VIP badges, and regular guest badges; no need to print hundreds of badges in advance.
Post-event Reports
After the event is over, ArrivalMe creates a comprehensive report with information about the number of attendees, arrival times, and guest data. The information will be easy to export and send to sponsors or your team for the next event planning.
Trusted by 5,000+ Event Professionals Across Dubai, the UAE and MENA
ArrivalMe has supported events ranging from small corporate meetings to large scale exhibitions with thousands of attendees. Event professionals across the region rely on the platform because it has been tested at real venues, under real pressure, not just in a demo environment.
Registration Websites, Forms, Tickets, and Payments
With ArrivalMe, each organizer gets his/her own custom-made event website, based on their own registration form, ticket types and payment methods. Visitors get the chance to register for free events and buy their tickets from the very same page. Every event has its own Check-In App for staff, Redeem App for vouchers/add-ons, and even badge printing onsite. What does it mean? Organizers get total control over the entire registration process - from the very first registration on the website until guests enter the venue.
Fast Check In
for Every Guest
At the venue, guests check in by scanning their QR code or by having staff search their name in seconds. The entire process runs from a mobile phone, so staff are not tied to a fixed desk. Multiple team members can log in and check in guests at the same time from different entry points, which is critical for large events where guests arrive all at once.
Know Exactly How
Your Event Performed
Organizers have all the information about the entire process after the completion of the event. ArrivalMe measures the number of attendees, their time of arrival during the day, and details of the guests that can later be used for follow-up. Automatic email feedback from the guests can be sent after an event to help organizers learn more from their guests while their impressions are still fresh. All the collected data can be exported for further use by sponsors or internal purposes.
On-Site Badge Printing and Check In, Built for Speed
ArrivalMe supports QR codes, NFC, and RFID badges, giving organizers flexibility based on their venue and budget. Every badge prints on-site in seconds at the moment of check in, and every scan is tracked in real time. This means organizers always know exactly who is inside the venue, which matters for safety, capacity planning, and reporting to sponsors or stakeholders.
Self-Service Kiosks for Queue-Free Entry
Self-service kiosks let guests check themselves in without waiting for a staff member. A guest simply scans their own QR code or searches their name on the kiosk screen, and their badge prints right there. This reduces the number of staff needed at each entry point and cuts down significantly on wait times during peak arrival periods.
Organized Arrival, Even at High Volume
Larger venues lead to larger crowds and bottlenecks if crowd arrival is not well-managed. With the use of ArrivalMe, it becomes easy to keep queues short and ensure that events happen on time by having efficient check-ins and access control systems. This becomes very important in venues such as Dubai World Trade Centre and Dubai Exhibition Centre at Expo City because thousands of people can arrive during the same one-hour period. The management of arrival has a great impact on guest experience even before the event starts.
Why Dubai Organizers Choose ArrivalMe
Software alone does not run an event. When a badge printer jams or a scanner stops working during a live conference on Sheikh Zayed Road or a trade show in Business Bay, organizers need someone on-site within minutes, not a support email answered the next day. ArrivalMe places trained staff at major events across Dubai, including venues near DIFC and Expo City Dubai. This on-ground presence is often the real difference between a platform that works well on a demo call and one that works well when thousands of guests are walking through the door at once.
ArrivalMe Core Services
Let's Make Your Next Event a Success
Talk to our event technology team and see exactly how ArrivalMe can run your next conference, exhibition, or corporate event in Dubai and across the UAE. From registration to check in to post event reporting, everything runs from one platform, backed by local support that shows up when you need it.
Frequently asked questions
What is event registration software?
It is software solution that organizes the whole flow of event guests registration process from the moment they sign up until check-in process. It eliminates using paper lists and counters, replacing them with QR codes, badge printing on the spot and automatic guest tracking.
Is ArrivalMe usable without internet connection at the venue?
Yes. All check in data gets saved locally on the device you use and will get automatically synchronized when you get internet connection back.
Is ArrivalMe suitable for lead retrieval for exhibitors?
Yes. Exhibitors scan the badges of attendees who visit their booth to record all contact and interest information and export it immediately after the event.
How quickly can I organize an event with ArrivalMe?
The majority of event managers get their events launched within a day. You simply upload the list of your guests, design your own registration page with company logo and begin receiving sign-ups.
Does ArrivalMe have badge printing on-site?
Yes, badges are printed right away once the guest has checked in with his name, picture, and access level.
Can ArrivalMe be used for small events?
Yes, it does not matter what the size of the event is, whether it is a small event like an internal company meeting or a big one such as a conference with thousands of guests.